Huntsville Music Teachers Association By-Laws
The name of this organization shall be the Huntsville Music Teachers Local Association, referred to as the Huntsville Music Teachers Association (HMTA) affiliated with the Alabama Music Teachers Association (AMTA) and with Music Teachers National Association, Inc. (MTNA), Cincinnati, Ohio, and a Code Section 501(c) (3) organization.
Section 1. The purpose of the Association is the advancement of musical knowledge and education. Activities of the Association are aimed at the promotion of the art of music and the advancement of musical educational activities and the appreciation of music among the people of the community.
Section 2. No part of the net earnings of the organization shall inure to the benefit of any individual. No substantial part of the activities of the organization shall be the carrying on of propaganda, or otherwise attempting to influence legislation, and the organization shall not participate in, or intervene in any political campaign on behalf of, or in opposition to, any candidate for public office. Notwithstanding any other provision of this document, the organization shall not carry on any other activities not permitted to be carried on by an organization exempt from federal income tax under Section 501(c)(3) of the Internal Revenue Code.
Section 3. In the event of the dissolution of this organization, any funds remaining in the treasury after the payment of any outstanding debts shall be contributed to the Music Teachers National Association or another nonprofit organization, which qualifies under Section 501(c)(3) of the Internal Revenue Code.
Section 1. Membership Classifications
The following membership classes are open to those who meet the respective qualifications and pay the annual dues provided for the respective classification pursuant to Section 2 hereof. All members of this Association (except patrons) shall hold membership in the Alabama Music Teachers Association and the Music Teachers National Association.
- Active membership is open to all persons professionally engaged in any field of musical activity who are members of an affiliated state association and MTNA. Such membership provides the privileges of voting, holding office, and participating in the activities of the Association.
- Retired Membership is open to those who have been active members for at least 20 continuous years, are age 65 or greater and are essentially retired from teaching. A member must send written notice to the MTNA executive director for this class of membership to be activated. Retired members may vote, but cannot hold elective office at the division or national levels or enter students in MTNA competitions. A retired member must also be a member of a state affiliated association.
- Collegiate membership is open to any student of music subject to membership regulations of the affiliated state association and MTNA. Student members may attend all meetings of the Association, but student members do not have the right to vote or to hold office.
- Patron membership shall be individuals, organizations, institutions, or business firms wishing to support the association and its activities. They shall not have the right to vote, hold office, or enter students in activities. Dues are paid to the local association.
Section 2. Annual dues
- Annual dues for all categories of membership will be established by the HMTA executive board. The HMTA Board of Executive Officers shall establish the annual HMTA dues amount and shall publish the dues information on the HMTA website.
- Dues are delinquent as of June 30 for active members and as of September 30 for collegiate members, after which time such members are not in good standing and are not entitled to any of the privileges of membership until dues are paid for the current membership year.
Section 3. Membership Year
- The membership year shall be the same as the MTNA fiscal year, namely, beginning July 1 and ending June 30.
Section 1. Officers and Duties
The officers of the Association shall be: President, President-Elect, Vice President, Secretary and Treasurer, and the Immediate Past President.
- The President shall preside at all meetings of the Association; perform such other duties applicable to the office as prescribed by the parliamentary authority adopted by the Association; serve as an ex- officio member of all committees except the Nominating Committee; and, shall appoint an officer to serve as co-treasurer. At the end of the President’s term, the President shall become the Immediate Past President.
- The President-Elect is the First Vice President shall preside in the absence of the President and shall coordinate such activities and perform such duties as may be designated by the President and/or The HMTA Board of Executive Officers or prescribed by the parliamentary authority of the association.
- The Second Vice President shall be responsible to plan and to implement the member programs for the association.
- The Secretary shall keep the minutes of all meetings of the Association and the HMTA Board of Executive Officers, and shall perform such other duties as may be assigned by the President or prescribed by the parliamentary authority of the association.
- The Treasurer shall be responsible for the payment of all bills authorized by the Association, shall keep an itemized account of all receipts and disbursements, shall prepare an annual budget, and shall present reports to the Association as requested and shall perform such other duties as may be designated by the President or prescribed by the parliamentary authority of the association. A second officer, appointed by the President, shall serve as co-treasurer and shall assist in the treasurer duties as designated by the President.
- The Immediate Past President shall offer advice and counsel to the HMTA officers as needed.
Section 2. Term of Office
Each officer shall be elected for a two (2) year term of office and shall serve until his or her successor assumes office. The term of office shall begin at the end of the last meeting within the fiscal year, and end upon the installation of the next officer. No member shall be eligible to serve more than two consecutive terms in the same office, except for the office of treasurer.
ARTICLE V—ELECTION OF OFFICERS
Section 1. Nominating Committee
A nominating Committee of three (3) members shall be elected by the executive board in February of the election year. The nominating committee shall announce to the membership a slate of one candidate for each office in March by email. Before the election of officers at the annual meeting, additional nominations will be accepted by the nominating committee from the membership via email. The election shall be held at the May annual meeting.
Section 2. Election
Officers shall be elected by ballot, except in the event of only one nominee for an office in which case the presiding officer may declare the nominee elected by acclamation.
Section 3. Vacancy
A vacancy in any office, except that of President, shall be filled for the unexpired term by presidential appointment and approval by the HMTA Board of Executive Officers. A President-elect, appointed in this manner, cannot assume the office of President unless elected to the office in the same manner as the other officers.
Section 4. Removal of Officer
Any officer shall cease to hold office upon termination of membership, or may be removed from office by two-thirds vote of the members present and voting at a regularly scheduled meeting. Such action may be taken when it appears evident that an officer has been or is unable to serve or is otherwise unqualified.
ARTICLE VI—HMTA BOARD OF OFFICERS
Section 1. Government
The officers of HMTA and the Immediate Past President shall constitute the HMTA Board of Executive Officers.
Committee chairs shall be appointed for a two (2) year term by the new President when (s)he assumes office. The President shall also appoint replacements to fill any vacancies that may occur in any of the appointed chair positions during the course of the two-year terms. The committee chair positions that shall be appointed are the Publicity Chair, the Social Media Chair, the Recital Chair, and the Historian.
Section 2. Duties
The HMTA Board of Executive Officers, within the limits of the bylaws, shall have general supervision of the affairs of the association between its business meetings, fix the hour and place of meetings, make recommendations to the association, and perform such other duties as are specified in these bylaws. The Board shall be subject to the orders of the association, and none of its acts shall conflict with action taken by the association.
Section 3. Meetings
- A. Regular meetings of the HMTA Board of Executive Officers shall be held at least twice a year at such time and place as the Board may prescribe. Special meetings of the Board may be called by the President or by a majority of its members.
- B. Approved minutes of the HMTA Board of Executive Officers meetings shall be sent electronically to the members of the Association after each board meeting.
- C. Action taken by unanimous written consent of the HMTA Board of Executive Officers members via mail, or electronic transmission, shall be a valid action of the Board. Such actions of the Board shall be preserved and reported in the minutes.
Section 1. Standing Committees
Standing Committees shall be appointed by the President with the approval of the HMTA Board of Executive Officers to facilitate and accomplish the work of the association.
Section 2. Other Committees
Other committees, such as task forces or special committees may be appointed by the President with the approval of the HMTA Board of Executive Officers to facilitate and accomplish the work of the association. The President shall be an ex officio member of all committees, except for the Nominating Committee.
Section 1. Regular Meetings
Regular meetings of the association will be held at such time and place as are decided upon by the Board of Executive Officers of the HMTA, but they shall be guided by the wishes of the membership.
Section 2. Annual Meetings
Annual meeting of the association will be held at the regular meeting designated as the annual meeting by the HMTA Board of Executive Officers. The election of officers, annual reports of officers and committees, and any other business that may arise will take place at this meeting.
Section 3. Special Meetings
Special meetings may be called by the President or by the HMTA Board of Executive Officers or upon the written request or by emailed request of one quarter of the members. The purpose of the meeting shall be stated in the call.
Section 4. Quorum
The HMTA members present at any given meeting shall constitute a quorum for the transaction of business.
ARTICLE IX—PARLIAMENTARY AUTHORITY
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern the association in all cases to which they are applicable and in which they are not inconsistent with these bylaws, any special rules of order the association may adopt, or a higher-level rule, i.e. the state or national association.
ARTICLE X—AMENDMENT OF BYLAWS
Section 1. These bylaws may be amended at any regular meeting by a two-thirds vote of the HMTA members present or via a two-thirds electronic vote of the Association members who respond via email, provided that the amendment has been submitted electronically to the membership two weeks before the vote is taken.
Section 2. All amendments must be consistent with Article II of the Bylaws and a copy of same must be sent to the MTNA National Office.
Adopted: November 1995
Revised: January 2005
Revised: August 2010
Revised: February 2015
2015 Revision Committee: 2014 – 2016 HMTA Officers
Diana A. Pettit, President
Frances Schwemmer, Vice President
Laura Knaupp, Secretary
Melody Ng, Treasurer
Wendy Kyle McGee, Immediate Past President